Estates Manager

Job Summary

Support and represent the Senior Estates Manager as the main contact for estates maintenance and service issues. Build relationships with clinical teams and partners, and provide specialist building and engineering advice to staff, senior managers and contractors.

Lead the Estates team and deliver efficient, customer-focused maintenance. Act as Authorised Person for designated systems, including lead AP duties where required. Coordinate planned and reactive maintenance and installations with minimal disruption, meeting Trust and CEF policies, safety regulations, HTMs and HBNs.

Location: Crowthorne

Job Type: Temporary 

Duration of booking: Expected to last 3 months with possible extension

Proposed start date: ASAP

Pay Rates: £29.00 per hour PAYE inclusive of holiday pay

Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm 

Sector: Healthcare 

Based: Office / Hospital

Key Responsibilities / Outcomes

Technical and Estates Management

• Deliver reliable maintenance that meets estates and fire codes, HBNs, HTMs and healthcare premises guidance.
• Act as Authorised Person (AP) for designated HTM systems.
• Be the main estates contact; attend liaison meetings and complete PLACE audits, quality checks and inspections.
• Maintain accurate specialist systems, CAFM records and maintenance manuals.
• Plan workloads and resources to meet KPIs and service needs.
• Manage contractors and contracts to meet KPIs and deliver value for money.
• Report workloads, resources, performance and service quality to the Senior Estates Manager in an SMT-ready format.
• Support capital works; manage new works requests, specifications and quotations.
• Support estates projects and maintain planned maintenance and plant-replacement programmes.
• Review safety policies and enforce safe working practices through risk assessments, toolbox talks and audits.
• Support energy-reduction initiatives.

Workforce Management, Leadership and Relationships

• Lead and advise the Estates team; manage attendance, performance, conduct and PDRs with HR support and in line with Trust policies.
• Chair monthly meetings to review team performance, work quality and standards, and agree improvements.
• Plan staff training and development, including mandatory training and CPD; keep certifications and assessments current.
• Support budgets, capital bids and CIPS with the Senior Estates Manager and Finance, following Trust financial instructions.
• Support recruitment, selection, induction and succession planning.
• Build effective relationships with hospital teams, patients and external partners.
• Respond promptly to emergencies with adequate resources.
• Uphold equality, diversity, individual rights, confidentiality and patients’ privacy and dignity.

Financial and Physical Resources

• Monitor activity, identify savings and assess risks.
• Procure goods and services in line with Standing Financial Instructions and Standard Orders.

Partnerships, Communication and Compliance

• Ensure staff are trained in safe workshop and cleaning practices.
• Ensure maintenance meets applicable safety legislation, British Standards, statutory requirements, European Directives and NHS initiatives.
• Maintain tool-control procedures and audits that meet Security Directorate requirements.
• Explain technical information clearly and negotiate with contractors, suppliers, statutory bodies and utilities.

Health, Safety and General Duties

• Ensure safe maintenance, COSHH compliance, correct PPE and safe handling of tools and materials.
• Keep safety and regulatory knowledge current; meet Health and Safety at Work Act duties to protect patients, staff and visitors.
• Oversee safe, efficient installations and maintenance with minimal disruption to clinical services.
• Adhere to Trust policies and procedures and lead by example.
• Participate in the Managers’ on-call rota.
• Carry out other duties appropriate to the role and grade.

Key Relationships

Internal

• Head of CEF, Capital Project Manager and Senior Facilities Manager.
• Executive Directors, Senior Service Managers and CEF staff.
• Clinical Nurse Managers, ward and clinical staff, patients and visitors.
• Health and Safety and Infection Control teams.

External

• External contractors and subcontractors.

Qualifications

• Professional graduate-level qualification in Building Services Engineering (e.g. City and Guilds Level 5, recognised apprenticeship or other approved technical maintenance mechanical/electrical training), OR equivalent demonstrable practical knowledge and experience gained through a maintenance role, together with supplementary courses.
• Accredited Health and Safety training qualification.

Experience

• Minimum of five years’ post-qualification experience within a commercial maintenance environment.
• Substantial post-training experience in electrical, civil or mechanical maintenance.
• Experience undertaking surveys and audits, e.g. condition surveys.
• Understanding and implementation of Health Technical Memoranda (HTM) guidance.
• Understanding of estates maintenance and facilities services contracting.
• Line-management experience within an estates maintenance delivery environment.
• Experience of working within the NHS or a secure environment.

Knowledge and Technical Skills

• Sound knowledge of workshop safety practices, including safe systems of work, risk assessments and COSHH data sheets.
• CAD literacy.
• Asbestos management experience.
• Ability to analyse and present complex data and management information at a senior level.
• Computer and database literacy.