Estates Manager

 Location: Crowthorne

Job Type: Temporary 

Duration of booking: Expected to last 3 months with possible extension

Proposed start date: ASAP

Pay Rates: £29.00 per hour PAYE inclusive of holiday pay

Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm 

Sector: Healthcare 

Based: Office / Hospital

Key Responsibilities / Outcomes

Technical and Estates Management

• Deliver reliable maintenance that meets estates and fire codes, HBNs, HTMs and healthcare premises guidance.
• Act as Authorised Person (AP) for designated HTM systems.
• Be the main estates contact; attend liaison meetings and complete PLACE audits, quality checks and inspections.
• Maintain accurate specialist systems, CAFM records and maintenance manuals.
• Plan workloads and resources to meet KPIs and service needs.
• Manage contractors and contracts to meet KPIs and deliver value for money.
• Report workloads, resources, performance and service quality to the Senior Estates Manager in an SMT-ready format.
• Support capital works; manage new works requests, specifications and quotations.
• Support estates projects and maintain planned maintenance and plant-replacement programmes.
• Review safety policies and enforce safe working practices through risk assessments, toolbox talks and audits.
• Support energy-reduction initiatives.

Workforce Management, Leadership and Relationships

• Lead and advise the Estates team; manage attendance, performance, conduct and PDRs with HR support and in line with Trust policies.
• Chair monthly meetings to review team performance, work quality and standards, and agree improvements.
• Plan staff training and development, including mandatory training and CPD; keep certifications and assessments current.
• Support budgets, capital bids and CIPS with the Senior Estates Manager and Finance, following Trust financial instructions.
• Support recruitment, selection, induction and succession planning.
• Build effective relationships with hospital teams, patients and external partners.
• Respond promptly to emergencies with adequate resources.
• Uphold equality, diversity, individual rights, confidentiality and patients’ privacy and dignity.

Financial and Physical Resources

• Monitor activity, identify savings and assess risks.
• Procure goods and services in line with Standing Financial Instructions and Standard Orders.

Partnerships, Communication and Compliance

• Ensure staff are trained in safe workshop and cleaning practices.
• Ensure maintenance meets applicable safety legislation, British Standards, statutory requirements, European Directives and NHS initiatives.
• Maintain tool-control procedures and audits that meet Security Directorate requirements.
• Explain technical information clearly and negotiate with contractors, suppliers, statutory bodies and utilities.

Health, Safety and General Duties

• Ensure safe maintenance, COSHH compliance, correct PPE and safe handling of tools and materials.
• Keep safety and regulatory knowledge current; meet Health and Safety at Work Act duties to protect patients, staff and visitors.
• Oversee safe, efficient installations and maintenance with minimal disruption to clinical services.
• Adhere to Trust policies and procedures and lead by example.
• Participate in the Managers’ on-call rota.
• Carry out other duties appropriate to the role and grade.

Key Relationships

Internal

• Head of CEF, Capital Project Manager and Senior Facilities Manager.
• Executive Directors, Senior Service Managers and CEF staff.
• Clinical Nurse Managers, ward and clinical staff, patients and visitors.
• Health and Safety and Infection Control teams.

External

• External contractors and subcontractors.

Qualifications

• Professional graduate-level qualification in Building Services Engineering (e.g. City and Guilds Level 5, recognised apprenticeship or other approved technical maintenance mechanical/electrical training), OR equivalent demonstrable practical knowledge and experience gained through a maintenance role, together with supplementary courses.
• Accredited Health and Safety training qualification.

Experience

• Minimum of five years’ post-qualification experience within a commercial maintenance environment.
• Substantial post-training experience in electrical, civil or mechanical maintenance.
• Experience undertaking surveys and audits, e.g. condition surveys.
• Understanding and implementation of Health Technical Memoranda (HTM) guidance.
• Understanding of estates maintenance and facilities services contracting.
• Line-management experience within an estates maintenance delivery environment.
• Experience of working within the NHS or a secure environment.

Knowledge and Technical Skills

• Sound knowledge of workshop safety practices, including safe systems of work, risk assessments and COSHH data sheets.
• CAD literacy.
• Asbestos management experience.
• Ability to analyse and present complex data and management information at a senior level.
• Computer and database literacy.