Medical Secretary 

PURPOSE OF JOB: 

To provide full range of medical secretarial and personal assistant services to the consultant and the team to enable smooth metabolic clinic service, ensuring that Trust standards are adhered to in relation to all documentation and data input concerning patient appointments and treatment.  To work flexibly in order that secretarial resources mirror the changing workload demands. 

 Location: Camberley 

Job Type: Temporary 

Duration of booking: Expected to last 3 months with possible extension

Proposed start date: ASAP

Pay Rates: Up to £14.27 per hour PAYE inclusive of holiday pay

Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm 

Sector: Healthcare 

Based: Office / Hospital 

Secretarial Duties 

• To ensure metabolic/ lipid clinics are run smoothly by making sure all patients have up to date bloods for the clinic and to send the pre-clinic letters and blood test request to the new patients.
• To ensure that patient notes, letters and results are available as required, in time for patient appointments. 
• To be able to communicate all patient queries to the Consultant. 
• Take responsibility of all new referrals, liaise with the appointment centre staff and other coordinators such as specialist nurses, other clinicians to ensure new referral are promptly seen/treated in line with current guidelines.
• To make sure all clinic letters are correctly produced dealt with in timely manner 
• To ensure regular delivery of signed prescriptions to the Pharmacy 
• To effectively maintain Consultant’s diary using manual or computerised systems.
• To ensure correspondence is filed in patient’s case notes. 
• To ensure that Standard Operating Procedures are adhered to when tracking notes to other areas.
• To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensuring anticipated difficulties in meeting deadlines are promptly reported.
• To obtain and organise information in support of own work activities, maintaining confidentiality in accordance with organisational procedures.
• To assist general manager or consultant with statistics and information requirements on spreadsheets and PowerPoint presentations.
• To maintain research files, registers and indexes. 
• To maintain adequate supplies of office stationery for own use.

Skills and Experience 

• Audio typing 
• Word Processing 
• Logical reasoning 
• Office management skills 
• Diary management 
• Good communication skills 
• Good interpersonal skills 
• Ability to prioritise work and to adapt to changing circumstances 
• Experience of working as a Secretary 
• Experience of busy environment and dealing with the public