Executive Assistant 

We’re looking for Executive Assistant (EA) who will provide high-level administrative support to executives, ensuring the efficient operation of the office. The EA manages schedules, communications, and administrative tasks, enabling executives to focus on strategic activities. This role requires a dynamic and self-motivated individual who can support executives efficiently and contribute to the overall success of the organization.

Location: Manchester 

Job Type: Temporary 

Duration of booking: Expected to last 3 months with possible extension

Proposed start date: ASAP

Pay Rates: Up to £17 per hour Umbrella or £15 per hour PAYE inclusive of holiday pay

Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm 

Sector: Healthcare 

Based: Office / Hospital 

Job Responsibilities: 

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and proofread emails, memos, and other communications on behalf of executives.
• Arrange and manage detailed travel plans, itineraries, and agendas.
• Plan and coordinate executive meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items.
• Arrange catering, venue bookings, and other logistical details.
• Conduct research, compile data, and prepare reports for executive decision-making. Track project progress and ensure deadlines are met.
• Maintain and organise the executive’s office environment, ensuring it is tidy and functional. Manage office supplies and equipment, coordinating maintenance and repairs as needed.
• Monitor and reconcile expense reports, budgets, and financial documents.
• Handle invoicing, billing, and other financial transactions related to executive activities.
• Troubleshoot basic technical issues and liaise with IT support as needed.

Skills and Experience 

• Previous experience as a PA in a commercial environment / Healthcare environment desirable
• Anticipates needs and takes initiative.
• Remains flexible and adjusts to changing priorities
• Reliable and trustworthy, with a strong work ethic
• This role requires a dynamic and self-motivated individual who can support executives efficiently and contribute to the overall success of the organization.
• Competent in Microsoft packages, Word, Excel, outlook and Powerpoint. Mail Merge etc
• Take minutes of meetings Audio Type
• Effective communication skills
• High Level of attention to detail/accuracy