Temporary Assistant Project Manager

JOB SUMMARY:  

We are seeking a skilled Assistant Project Manager who will work as part of the Finance to lead the implementation of the Finance aspect of the Equip programme.

The postholder will work collaboratively with the Finance Project Manager to support activity in relation to project delivery.

In addition, they will work in conjunction with the regional Equip Programme Team and other key stakeholders internally and externally.

Location: Ballymena / hybrid once settled in the role

Job Type: Temporary 

Duration of booking: Expected to last 3-6 months with possible extension

Proposed start date: ASAP

Pay Rates: Up to £21 per hour PAYE inclusive of holiday pay

Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm 

Sector: Healthcare / Finance 

KEY RESULT AREAS / MAIN RESPONSIBILITIES

• Support the deliver and the implementation of Equip in the Finance Directorate and support its implementation across the organisation.  
• Ensure there are appropriate governance arrangements in place for the delivery of the Finance aspect of the project.
• Manage systems and processes for monitoring, review of projects and associated performance milestone and benefits delivery, escalation of risks and issues and targeting of mitigating action.
• Develop plans and strategies for delivery of projects. Produce documentation and reports in line with Standards as appropriate. Report project progress through highlight reports. 
• Collaborate effectively with internal and external stakeholders in the implementation of the project.
• Support in the maintaining of Project Risks and Issue Logs. 
• Liaise with departmental managers and related projects to ensure that project deliverables are coordinated and duplication is avoided where possible. 
• Support the development, review and update of Trust policies and procedures and Standard Operating Procedures impacted by the introduction of the Finance aspect of the project.

Financial & Resource Management  

• Identify resources required for successful delivery of the project. 
• Monitor overall progress and use of resources, initiating prompt and effective corrective action as and when necessary;  
• Manage and monitor all aspects of project budgets and expenditure throughout the project.  
• Set up project and programme structures for the effective management, quality assurance and reporting of projects and programmes as required;  
• Participate in Post Project Evaluations and Project Reviews to assess how well the Project was managed; follow up on ‘lessons learned’ and other actions. 
• Management of staff ensuring work allocated is completed accurately and to meet deadlines in regard to the new system.

Collaborative Working 

• Engage with relevant stakeholders in the implementation and delivery of the project.
• Represent the Trust in local forums and other relevant structures. 
• Work with key stakeholders across the HSC and beyond on all aspects of assigned projects. 
• Communicate with suppliers/vendors as required, ensuring good relationships are maintained at all times  
• Provide support and work collaboratively with stakeholders to identify application development requirements.  

GENERAL MANAGEMENT RESPONSIBILITIES

• Ensure the appropriate governance and risk management arrangements are in place for the services you are responsible for and take appropriate action to identify and manage risk and to maintain safety of users, staff and others in accordance with relevant regulations, policies and procedures;
• It is essential to ensure that the highest standards of infection prevention and control are maintained to ensure patient and client safety and maintain confidence in the Trust.  As a Manager, you must ensure that you implement all instructions/ policy in this area and that all staff are made aware of and fully comply with these;
• Where the post-holder has responsibility for managing a budget, ensure that services are managed and developed both in accordance with agreed and funded priorities as set out on a yearly basis and in accordance with Standing Financial Instructions, particularly ensuring your compliance with payroll documentation procedures and timescales;
• Ensure the necessary arrangements are in place in regard to the ‘Knowledge and Skills Framework’ outlines, where this applies, for the posts for which you have management responsibility and ensure that each member of staff has an annual development and performance review, a personal development plan and that arrangements are in place to ensure that staff have maximum opportunity to progress through gateways in their pay bands and to contribute effectively towards our objectives;
• Promote a culture of continuous service improvement amongst your staff, encouraging their participation and that of service users in reviewing and modernising current services and in service development;
• Make sure you are trained and competent in the relevant policies and procedures which apply to the management of staff and other resources and abide by these policies; seeking advice as necessary from senior management or specialist staff as necessary;
• Communicate effectively with staff and maintain productive working relationships amongst your staff and with others;
• Delegate appropriate responsibility and authority to staff in order to ensure optimum and effective service delivery and decision-making, whilst retaining overall accountability and responsibility for outcomes;
• Promote a culture of learning and development and facilitate arrangements for and participate in training and development of staff as agreed for the performance of their duties.  Where training is in accordance with relevant standards make sure you have the relevant competences in order to carry out this responsibility;
• Promote equality of opportunity for all by personal action, both in the management of your staff and in the provision of care to service users in accordance with the Trust’s Equality of Opportunity Policy and Equality Scheme;
• Take responsibility for ensuring appropriate standards of environmental cleanliness and for encouraging staff to maintain standards in their work area.  Have an awareness of environmental issues and take appropriate action, for example to ensure the efficient use of energy and other resources, recycling etc.;
• Make sure that staff are aware of Trust policies regarding the General Data Protection Regulations (GDPR) and the Data Protection Act 2018, the Freedom of Information Act 2000, the Environmental Information Regulations 2004 and Records Management and that they must not disclose, withhold, retain or dispose of any information unless legally authorised.

Experience

• A university degree AND 2 years recent relevant experience*

OR

• An HND or equivalent recognised qualification AND 3 years recent relevant experience* 

OR

• 5 years recent relevant experience*Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by The Organisation which will permit them to carry out the duties of the post.
• Demonstrate effective people management and organisational skills
• Proven ability to communicate effectively, both orally and in writing (as appropriate to meet the needs of the post in full), and to establish good professional relationships;
• Be proactive and self-motivated and have the ability to develop and maintain good working relationships with internal and external stakeholders
• Strong analytical and judgemental skills with a proven ability in interpretation of information and production of detailed reports for a range of uses including information decisions of senior management
• Ability to work accurately, demonstrate attention to detail and prioritise and organise workload within a pressurised environment and to tight project timescales
• Microsoft Office Packages  - word, excel, outlook